SSLA Constitution
Amendments to the Association's Constitution were approved by the membership on April 12, 2019. Further revisions were made November, 2019 to bring the constitution in line with STF requirements.
A printable version of the SSLA Constitution is available.
Article 1 - Name
1.1 The name of the organization shall be: Saskatchewan School Library Association (herein called the Association).
Article 2 - Affiliations
2.1 The Association shall be affiliated with the Saskatchewan Teachers' Federation (herein called the STF) as a Professional Growth Network as long as 50 percent of the membership is comprised of members of the Federation.
2.2. The Association may be affiliated with any national or international association as approved by the Executive Council.
Article 3 - Mission Statement
3.1 The Association's mission is to provide leadership for the improvement, development and promotion of school libraries.
3.2 The goals of the Association shall be:
GOAL 1: To promote the development of effective educational programs.
GOAL 2: To promote school library development at all levels.
GOAL 3: To provide members with opportunities for professional growth.
GOAL 4: To advocate teacher librarianship and school libraries.
GOAL 5: To encourage membership and involvement in the Association.
GOAL 6: To manage the business of the Association effectively, efficiently and to the benefit of the membership.
Article 4 - Membership
4.1 Membership shall be open to anyone with a professional interest in school libraries.
4.1.1 Regular membership shall be available for any teacher belonging to the Saskatchewan Teachers' Federation as defined in STF Policy 4.11.2 (2).
4.1.2 Associate membership shall be available for anyone not belonging to the Saskatchewan Teachers' Federation.
4.1.3 Institutional membership shall be available for any organization with a professional interest in school libraries.
4.2 Any person eligible for regular membership as defined by the Constitution may, at the unanimous consent of the Executive Council, become an honourary member of the Association and for the duration of which shall be at the discretion of the Executive.
4.3 All members shall have voting privileges.
Article 5 - Fees
5.1 Changes to the annual fees shall be established by a membership vote at the SSLA annual general meeting.
Article 6 - Executive Council
6.1 The officers of the Association shall be: President, President-Elect, Immediate Past President, Secretary, Treasurer, Communications Councillor, Publications Councillor, Professional Development Councillor, Special Subject Coucillor(s), and Ad Hoc Committee Chairpersons. These officers shall be known as the Executive Council.
6.1.1 The Treasurer shall be appointed annually by the President, approved by the Executive Council, and have full voting privileges.
6.1.2 Ad Hoc Committee Chairpersons shall be appointed annually by the President, approved by the Executive Council, and may, at the discretion of the Executive Council, have full voting privileges.
6.2 The officers of the Association shall be members of the Saskatchewan Teachers' Federation.
6.3 The President, President-Elect, and Past President shall serve one-year terms. All other officers shall serve two-year terms.
6.4 Committee chairpersons and chapter presidents may be invited by the President to attend Executive Council meetings and may, at the discretion of the Executive Council, be voting members of the Executive Council.
Article 7 - Meetings
7.1 The Annual General Meeting and such conventions as are deemed necessary shall be held at such times and places and with such themes as approved by the Executive Council.
7.2 Meetings of the Executive Council shall be held at such times and places as determined by the Executive Council in order to execute the business of the Association.
7.3 A quorum for a meeting of the Executive Council shall consist of 50 percent of its members.
7.4 Meetings of the Executive Council and Special Committees may be held electronically (video conferencing, online conferencing, audio conferencing) provided that all participants can communicate with each other simultaneously.
7.5 In the case of a motion that is easily handled by the expression of a vote in favour or opposed, communication via email to a designated recipient is deemed acceptable.
Article 8 - Election of Officers
8.1 The President, with Executive Council approval, shall appoint a Nominating Committee of three members not less than one month prior to the Annual General Meeting as stated in the Association’s Executive Duties and Responsibilities.
8.2 Executive Officers of the Association shall be elected at the Annual General Meeting and shall assume office July 1.
8.3 Officers of the Association are eligible for re-election.
8.4 Vacancies shall be filled by appointment of the President, approved by the Executive Council, and shall endure until regular elections are held.
Article 9 - Chapters of The Association
9.1 The Executive Council shall have authority to recognize chapters of the Association which may be established on a local or regional basis.
9.2 Recognition of a Chapter shall be dependent upon Executive Council approval of the constitution of the Chapter.
9.3 Chapter presidents shall be members of the Saskatchewan Teachers' Federation.
9.4 Chapter presidents may, at the discretion of the Executive Council, be voting members of the Executive Council.
Article 10 - Committees
10.1 The Executive Council shall determine the committees deemed proper and necessary to fulfill the objectives and purposes of the Association.
Article 11 - Resolutions for the Saskatchewan Teachers' Federation Council
11.1 Resolutions may originate from the Association's general membership, the Executive Council or a Chapter of the Association.
11.2 Resolutions from the membership or any Chapter of the Association may be submitted to the Annual General Meeting for approval.
11.3 The Executive Council may submit resolutions on behalf of the Association.
11.4 Resolutions approved by the Annual General Meeting or the Executive Council shall be forwarded to the Saskatchewan Teachers' Federation.
Article 12 - Resolutions for The Association's Annual General Meeting
12.1 Resolutions may be submitted in writing to the Secretary by any member of the Association at the Annual General Meeting.
12.2 Resolutions shall be passed by a simple majority.
Article 13 - Representation
13.1 Any representation which the Association wishes to make to any organization, persons, government, department, or other agency outside the STF shall be conducted through the regular channels of the STF as provided by Federation Policy and The Teachers’ Federation Act, 2006.
Article 14 - Amendments of Constitution
14.1 The Constitution may be amended by a two-thirds vote of the members present at the Annual General Meeting provided that notice of the proposed amendment has been posted on the Association's Web site at least thirty days prior to the date of such a meeting.
14.2 The Executive Council may make such editorial, grammatical, or numbering changes to Articles of the Constitution as do not change their substance or meaning. These changes shall take effect upon approval of the Executive Council.
Article 15 - Dissolution and Disbursement of Funds
15.1 The SSLA may be dissolved by a two-thirds vote of the members present at the annual general meeting provided that notice of the proposed dissolution has been posted on the Association's web site at least thirty days prior to the date of such a meeting.
15.2 Upon approval of dissolution, the Executive Council will distribute remaining funds to the STF Stewart Resources Centre for the purpose of purchasing resources pertaining to teacher librarianship.
A printable version of the SSLA Constitution is available.
Article 1 - Name
1.1 The name of the organization shall be: Saskatchewan School Library Association (herein called the Association).
Article 2 - Affiliations
2.1 The Association shall be affiliated with the Saskatchewan Teachers' Federation (herein called the STF) as a Professional Growth Network as long as 50 percent of the membership is comprised of members of the Federation.
2.2. The Association may be affiliated with any national or international association as approved by the Executive Council.
Article 3 - Mission Statement
3.1 The Association's mission is to provide leadership for the improvement, development and promotion of school libraries.
3.2 The goals of the Association shall be:
GOAL 1: To promote the development of effective educational programs.
GOAL 2: To promote school library development at all levels.
GOAL 3: To provide members with opportunities for professional growth.
GOAL 4: To advocate teacher librarianship and school libraries.
GOAL 5: To encourage membership and involvement in the Association.
GOAL 6: To manage the business of the Association effectively, efficiently and to the benefit of the membership.
Article 4 - Membership
4.1 Membership shall be open to anyone with a professional interest in school libraries.
4.1.1 Regular membership shall be available for any teacher belonging to the Saskatchewan Teachers' Federation as defined in STF Policy 4.11.2 (2).
4.1.2 Associate membership shall be available for anyone not belonging to the Saskatchewan Teachers' Federation.
4.1.3 Institutional membership shall be available for any organization with a professional interest in school libraries.
4.2 Any person eligible for regular membership as defined by the Constitution may, at the unanimous consent of the Executive Council, become an honourary member of the Association and for the duration of which shall be at the discretion of the Executive.
4.3 All members shall have voting privileges.
Article 5 - Fees
5.1 Changes to the annual fees shall be established by a membership vote at the SSLA annual general meeting.
Article 6 - Executive Council
6.1 The officers of the Association shall be: President, President-Elect, Immediate Past President, Secretary, Treasurer, Communications Councillor, Publications Councillor, Professional Development Councillor, Special Subject Coucillor(s), and Ad Hoc Committee Chairpersons. These officers shall be known as the Executive Council.
6.1.1 The Treasurer shall be appointed annually by the President, approved by the Executive Council, and have full voting privileges.
6.1.2 Ad Hoc Committee Chairpersons shall be appointed annually by the President, approved by the Executive Council, and may, at the discretion of the Executive Council, have full voting privileges.
6.2 The officers of the Association shall be members of the Saskatchewan Teachers' Federation.
6.3 The President, President-Elect, and Past President shall serve one-year terms. All other officers shall serve two-year terms.
6.4 Committee chairpersons and chapter presidents may be invited by the President to attend Executive Council meetings and may, at the discretion of the Executive Council, be voting members of the Executive Council.
Article 7 - Meetings
7.1 The Annual General Meeting and such conventions as are deemed necessary shall be held at such times and places and with such themes as approved by the Executive Council.
7.2 Meetings of the Executive Council shall be held at such times and places as determined by the Executive Council in order to execute the business of the Association.
7.3 A quorum for a meeting of the Executive Council shall consist of 50 percent of its members.
7.4 Meetings of the Executive Council and Special Committees may be held electronically (video conferencing, online conferencing, audio conferencing) provided that all participants can communicate with each other simultaneously.
7.5 In the case of a motion that is easily handled by the expression of a vote in favour or opposed, communication via email to a designated recipient is deemed acceptable.
Article 8 - Election of Officers
8.1 The President, with Executive Council approval, shall appoint a Nominating Committee of three members not less than one month prior to the Annual General Meeting as stated in the Association’s Executive Duties and Responsibilities.
8.2 Executive Officers of the Association shall be elected at the Annual General Meeting and shall assume office July 1.
8.3 Officers of the Association are eligible for re-election.
8.4 Vacancies shall be filled by appointment of the President, approved by the Executive Council, and shall endure until regular elections are held.
Article 9 - Chapters of The Association
9.1 The Executive Council shall have authority to recognize chapters of the Association which may be established on a local or regional basis.
9.2 Recognition of a Chapter shall be dependent upon Executive Council approval of the constitution of the Chapter.
9.3 Chapter presidents shall be members of the Saskatchewan Teachers' Federation.
9.4 Chapter presidents may, at the discretion of the Executive Council, be voting members of the Executive Council.
Article 10 - Committees
10.1 The Executive Council shall determine the committees deemed proper and necessary to fulfill the objectives and purposes of the Association.
Article 11 - Resolutions for the Saskatchewan Teachers' Federation Council
11.1 Resolutions may originate from the Association's general membership, the Executive Council or a Chapter of the Association.
11.2 Resolutions from the membership or any Chapter of the Association may be submitted to the Annual General Meeting for approval.
11.3 The Executive Council may submit resolutions on behalf of the Association.
11.4 Resolutions approved by the Annual General Meeting or the Executive Council shall be forwarded to the Saskatchewan Teachers' Federation.
Article 12 - Resolutions for The Association's Annual General Meeting
12.1 Resolutions may be submitted in writing to the Secretary by any member of the Association at the Annual General Meeting.
12.2 Resolutions shall be passed by a simple majority.
Article 13 - Representation
13.1 Any representation which the Association wishes to make to any organization, persons, government, department, or other agency outside the STF shall be conducted through the regular channels of the STF as provided by Federation Policy and The Teachers’ Federation Act, 2006.
Article 14 - Amendments of Constitution
14.1 The Constitution may be amended by a two-thirds vote of the members present at the Annual General Meeting provided that notice of the proposed amendment has been posted on the Association's Web site at least thirty days prior to the date of such a meeting.
14.2 The Executive Council may make such editorial, grammatical, or numbering changes to Articles of the Constitution as do not change their substance or meaning. These changes shall take effect upon approval of the Executive Council.
Article 15 - Dissolution and Disbursement of Funds
15.1 The SSLA may be dissolved by a two-thirds vote of the members present at the annual general meeting provided that notice of the proposed dissolution has been posted on the Association's web site at least thirty days prior to the date of such a meeting.
15.2 Upon approval of dissolution, the Executive Council will distribute remaining funds to the STF Stewart Resources Centre for the purpose of purchasing resources pertaining to teacher librarianship.
